CONVOCATION TO THE VIRTUAL GENERAL ASSEMBLY, TO BE HELD ON JUNE 18 & 19, 2022

AIESEC ALUMNI INTERNATIONAL

A Civil Non-Profit Association, registered in Switzerland

CONVOCATION TO THE VIRTUAL GENERAL ASSEMBLY, TO BE HELD ON JUNE 18 & 19, 2022

Dear AAI member,

In keeping with Article 5.2 of the Statutes of the Association, I am pleased to invite you to participate in AAI’s 2022 General Assembly. This year our General Assembly will take place in a virtual manner, as follows:

Dates for the meeting: June 18 & 19th, 2022.

Time: There will be two schedules to adapt to the different time zones of our membership; first session will happen at 10:00 AM  for a space of 3 hrs. (Zurich time), and second session at 22:00 hrs. (Zurich time)  for a space of 3 hrs.

To register to the time option of your preference, please use the following links

Jun 18, 2022 10:00 AM Zurich
Register in advance for this meeting:
https://us02web.zoom.us/meeting/register/tZ0scOCprTwoGNPCS5wduTCfJoQfK26sfm8K


Jun 18, 2022 10:00 PM Zurich
Register in advance for this meeting:
https://us02web.zoom.us/meeting/register/tZcufqsqDMuHt1Vlu57LWALpKBSC_12EoPC

All members  are welcome to join the assembly at any of the times set for the virtual meetings.

The Congress will be held under the following agenda:

1.- Welcome

2.- Ratification of the Congress chairperson, Congress Secretary, and Congress polling officers.

3.- Administrative items

  • Motion to approve minutes of the last congress held on December 4, 2021
  • Presentation of interim financial statements as of 31 December 2021.
  • Motion to appoint new internal auditors of the association.
  • Motion to determine 25 euros as the annual membership fee for 2022-2023.

4.- Space for AIESEC INTERNATIONAL.

5.- Report of the Nominations Committee

6.- Presentation of candidates, Q &A from the assembly, and elections of new members to the Executive Board.

7.- Working sessions for Subcommittees (The subcommittees will have a session, and the main topics to address will be provided before congress).

8.- Presentation of coming events AAIB-AALS and AAAP

9.- Close of Congress

Access to Congress

In line with Article 4.2 of the AAI Statutes, all individual members are welcome to attend congress, National Alumni Associations (NAA´s) and Regional Alumni Associations (RAA´s); voting at Congress will be granted to NAA´s as well as the RAA´s that have signed the Integrated Membership Agreement, members of the Executive Board and members ex officio.

Voting Options

Voting at the General Assembly will be granted through an electronic platform and vía an exclusive  e-mail address that will be provided to each voting member of the association.


Voting Members who are not able to attend Congress may also give a proxy to another Member who will attend Congress (see articles 5.6. and 8.3. of the AAI Statutes). Please fill in and sign the proxy voting form in order for your voice to be heard and your proxy vote to be accepted. This document will have to be remitted to the Chairperson at the opening of the General Assembly on June 18th, 2022. For the good order, please also inform the Polling Officer via email at pollingofficer@aiesec-alumni.org that you have granted a proxy for the Virtual General Assembly 2022 and to whom. 


Note that your votes will not be completely anonymous, as the Polling Officer will be able to track the votes back to the individual, NAA or RAA registered. He/She is however duty-bound to keep this a secret from all other people.


Correspondence Voting

In respect to privacy issues, AAI provides one further alternative way to vote – if you wish, please contact pollingofficer@aiesec-alumni.org for a ballot form to be returned by email. This form then needs to be filled out, scanned, and sent back by email to the address on the Correspondence Voting form.


Voting Deadlines

In 2022, the voting option will be open for a period of 48 hrs, after clossin of the second session and will close at 23.59 pm, CEST (Switzerland time, GMT + 1:00), on June 21st, 2022. The final decision of the election results and votes on other issues resides in the General Assembly of the AAI Congress and reflects [i.e., is determined by] the votes cast by the members [i.e., the totals of all votes cast by electronic means, by correspondence, and in person].
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Attachments: As attachments to this convocation, we are including: 

a) Minutes from the General Assembly held on 4/dec/21, 

b) Financial statements and report as of 31 Dec 21, 

c) Nominations Committee report, 

d) Working groups description, 

e) Motions to be voted. 

You can find the attachments at the following link http://bit.ly/AAI-GA-2022

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Note 1.- The General Assembly originally called for May 14 & 15th, required to be postponed due to last-minute technological problems with the zoom link and the registration platform. Even though by 8:30, there were more than 20 people present in the room, it was a prudent and more transparent decision to assure equal opportunity to all members who wished to attend. We are sorry for any inconvenience caused to the membership. 

Note 2.- With respect to the topic related to the Invasion of Ukraine by Russia, some members have asked if this topic will be addressed during the Assembly. The Executive Board fully recognizes the complexity of the topic and considers that it is best to dedicate an exclusive global online meeting to discuss and comment on the matter. Such a meeting is planned to happen on Saturday, June 4th, 2022, at 15:00 hrs. (Swiss time) the zoom link to participate will be provided prior to the meeting.

We look forward to your participation, 


Sincerely,

Alberto Ziehl Beltrán

President, AIESEC Alumni International On behalf of the Executive Board.

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