CONVOCATION TO THE 2019 ANNUAL CONGRESS, TO BE HELD ON NOVEMBER 10 2019 IN PALERMO, ITALY
Dear AAI member,
In keeping with Article 5.2 of the Statutes of the Association, I am pleased to invite you to participate in AAI’s 2019 Annual Congress, which will be held on
November 10, 2019
starting at 9:00am
Hotel NH Palermo
Foro Italico Umberto I, 22/B
90133 Palermo PA
Italy
Though the Congress (legislative session) will take place on November 10, 2019, I urge you to join us from November 7, 2019 to participate in AAI presentations and discussions in advance of the legislative session
Registration for congress in Palermo
The agenda of the Congress is as follows:
- Welcome
- Ratification of the Congress chairperson, Congress secretary and Congress polling officer and election of second polling officer
- Report of the Executive Board to Congress
- Administrative items
- Motion to approve the Executive Board Report
- Report of the internal auditors on the financial statements for the year 2018
- Motion to approve the financial statements for the year 2018
- Motion to discharge the Executive Board members and the auditors for their activity during the year 2018
- Motion to approve the 2020 Budget
- Motion to determine 25 Euro as the annual membership fee for 2019-2020
- Institutional Membership – Statutory Changes
- Motion to change 4.1.1. of the statutes by adding institutional membership
- Motion to change 4.1.3. of the statutes by defining how to obtain membership
- Motion to change 4.2.2. of the statutes by clarifying voting rights
- Motion to clarify 5.6. and 8.3
- Motion to delete 3 of the standing orders
- Motion to clarify 4 of the standing orders
- Dissolving AAI
- Motion to dissolve AAI
- Motion to determine the liquidator of AAI
- Motion to transfer assets to an altruistic Purpose
- Elections
- Motion to elect the new Executive Board members
- Close of the Congress
Access to Congress
In line with Article 4 of the AAI Statutes, voting at Congress is limited to AAI Members who have submitted their membership application form and have paid their 2019 membership fee, which can be done by visiting www.aiesec-alumni.org/membership
AAI members are able to vote for the Executive Board members and for other resolutions, either physically during Congress or electronically or by correspondence, whether they are at the Congress, or not. You can only choose one option. In case you decide for Electronic Voting or Correspondence Voting, you have to accept that in case a motion is changed, your vote will be not valid anymore.
Members who are not able to attend Congress in Palermo may also give a proxy to another Member who will attend Congress (see articles 5.6. and 8.3. of the AAI Statutes). Please fill in and sign the attached proxy voting form in order for your voice to be heard and your proxy vote to be accepted. This document will have to be remitted to the Chair at the opening of the legislative part of Congress on November 10, 2019. For the good order, please also inform the Polling Officer via email at pollingofficer@aiesec-alumni.org that you have granted a proxy for the Palermo Congress and to whom. The second polling officer will be elected by the general assembly and get a short introduction on the spot.
Electronic Voting
Members who cannot attend Congress in Palermo may also vote online. In order to do this, you need to register with the Polling Officer by writing an email to: pollingofficer@aiesec-alumni.org, asking to vote online. The Polling Officer will then send you a personalized link to an online survey, where you can submit your vote. These links will be sent out by October 25, 2019 to all members who have registered up until that point. Members registering after that time will be sent their links at the soonest opportunity after receiving the request.
Correspondence Voting
Download Proxy Form 2019 here