AIESEC ALUMNI INTERNATIONAL
A Civil Non-Profit Association registered in Switzerland
CONVOCATION TO THE VIRTUAL GENERAL ASSEMBLY, TO BE HELD ON DECEMBER 4 & 5, 2021
In keeping with Article 5.2 of the Statutes of the Association, I am pleased to invite you to participate in AAI’s 2020 General Assembly. This year our General Assembly will take place in a virtual manner, as follows:
All members are welcome to join the assembly at any of the times set for the virtual meetings. Voting members (NAA´s that have completed the integrated membership agreements) and our community of individual members will receive the password and link to join the congress on Zoom video call.
Registration RSVP is required.
An email will follow in the upcoming weeks to the voting NAA´s with details of the voting procedure.
Dates for the meeting: December 4 & 5, 2021.
Time: There will be two schedules to adapt to the different time zones of our membership;
TIME OPTION 1: EUROPE+MEA+ASIA PACIFIC
Saturday, December 4th 2021, 10:00:00
Saturday, December 4th 2021, 11:00:00
Saturday, December 4th 2021, 20:00:00
Saturday, December 4th 2021, 14:30:00
Saturday, December 4th 2021, 04:00:00
Saturday, December 4th 2021, 04:00:00
TIME OPTION 2: AMERICAS+ASIA PACIFIC
Mexico City (México- ciudad de México)
Saturday, December 4th 2021, 19:00:00pm
New York (USA ) /Lima (Peru)
Saturday, December 4th 2021, 20:00:00pm
Sunday, December 5th 2021, 2:00:00 am
Sunday, December 4th 2021, 10:00am
Sunday, December 5th 2021, 12:00 noon
Sunday, December 5th 2021, 6:30 am
The Congress will be held under the following agenda:
- Description of the online voting process
- Ratification of the Congress chairperson, Congress secretary and Congress polling officers.
- State of the Organization, Presentation from Regional Alumni Associations and Report of the Executive Board to Congress
- Administrative items (Lecture of Motions that will be voted online)
- Motion to approve the Executive Board Report (AAI Switzerland November 2020-November 2021)
- Presentation of the financial statements for the year 2020-2021, as up to date.
- Motion to determine 25 euro as the annual membership fee for 2021- 2022
6. Presentation of the Election process of the new Executive Board members via the online voting process.
7. Formal closing of plenary by Chairman
NOTE: In order to provide all members sufficient time to review, the items related to: a) Approval of Budget 2022, b) Auditor´s report 2021 and c) elections of new members to the EB; will be addressed in a plenary to be called by late January or early February 2022. Convocation will be published on time.
Access to Congress
In line with Article 4.2 of AAI´s Statutes, all National Alumni Associations (NAA´s) and Regional Alumni Associations (RAA´s) that have signed the Integrated Membership Agreement, are invited and have the right to attend to Congress, voting at Congress will be granted to NAA´s as well as the RAA´s, members of the Executive Board and members ex-officio.
Voting at the General Assembly will be granted through an electronic platform and via an exclusive e-mail address that will be provided to each voting member of the association.
Members who are not able to attend Congress may also give a proxy to another Member who will attend Congress (see articles 5.6. and 8.3. of the AAI Statutes). For the good order, please inform the Polling Officer via email at firstname.lastname@example.org that you have granted a proxy for the Virtual General Assembly 2021 and to whom.
Note that your votes will not be completely anonymous, as the Polling Officer will be able to track the votes back to the individual, NAA or RAA registered. He is however duty-bound to keep this a secret from all other people.
Members who desire to include other additional motions for consideration of the EB to be included in the agenda for the plenary to vote can be sent to the Executive Board to the following email: email@example.com (Deadline to include motions is November 27th. 2021)
The online voting will close at 23.59 pm on December 5, CEST (Zug, Switzerland time, GMT + 1:00)
The final decision and votes on other issues will be announced by the EB and polling officers electronically.
We look forward to your participation,
Alberto Ziehl Beltrán
AIESEC Alumni International
On behalf of the Executive Board